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 Administrative Clerk  
Job Location: Oklahoma City, OK US
Salary Range: $12.25/hour    
Travel Percentage: 0 Percent    
Relocation Assistance: No    
Security Clearance: No    
Job Type: Full Time
 Job Description

This position is responsible for performing clerical and administrative duties in an office setting. Assists paralegals and secretaries by sorting mail, filing, answering phones, greeting clients, setting up meetings, and restocking supplies. The Administrative Clerks work with the staff and attorneys to carry out the goals, objectives, and established policies and procedures by performing the following duties:

  • Perform opening or closing duties when applicable.
  • Utilize Outlook email account continuously throughout the day to receive assignments and requests.
  • Utilize daily calendar in Outlook and check it frequently for changes in meetings scheduled.
  • Set up conference rooms for meetings and make sure they are stocked as needed, including beverages, ice, utensils and IT equipment, as needed. Clean conference rooms immediately following meetings.
  • Sort and distribute the mail, correctly determining the destination of all incoming mail; Send items for docketing to docketing / file clerk.
  • Distribute deliveries throughout the day as requested by the receptionist or other staff and attorneys.
  • Retrieve files and supplies for staff/attorneys as requested. Complete assignments as given during the rounds.
  • Prepare coffee and tea throughout the day and for meetings. Stock coffee service areas with supplies.
  • Restock fridge with water and sodas as needed.
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and computers.
  • Troubleshoot malfunctioning office equipment and fix as appropriate, or call for repair or assistance.
  • Prepare outgoing mail, including weighing, affixing correct postage, logging postage and taking mail to post office.
  • Prepare FedEx packages as requested, including preparing shipping label with correct shipment and billing information.
  • Restock East and West Work Rooms with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid.
  • Make court runs and file papers with the court as requested.
  • Maintain the cleanliness of both break areas including wiping down counters, tables and sinks, washing dishes or loading and unloading the dishwasher, straightening counters and cabinet contents as needed.
  • Represent the firm in a professional manner at all times, when working with clients, in dealings with outside entities and situations with fellow employees.
 Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Requirements:

  • Ability to handle highly sensitive information in such a way as to ensure confidentiality
  • Excellent communication, diplomacy, and interpersonal skills
  • Demonstrated strong organization and prioritization skills
  • Exceptional telephone etiquette required
  • Ability to handle problems and confrontations head on in a professional manner
  • Ability to multi-task
  • Ability to work independently with minimal instruction or in a group setting
  • Displayed ability to lead and contribute in a team environment
  • Ability to work in a hectic, fast-paced environment and handle deadlines and frequent interruption
  • High school diploma or equivalent required; at least one year of office and or retail/food service experience required
  • Previous legal experience preferred; associate or bachelor?s degree preferred
 JKP Team Member Contact
Jenny Ray
2601 NW Expressway, Suite 1130E
 
Oklahoma City, OK
(405) 917-1773
JRay@Jkpco.com